Location: Remote – Karachi, Pakistan. Must be able to work from our Karachi office in case of power or internet outages at home, including at night; occasional travel within Pakistan for official assignments)
Work Hours (Shift): 9:00am-6:00pm US-CST Business Hours (Night hours in Pakistan)
Experience Level: Mid-Level (5+ Years)
About the Role
Kettle & Oak is seeking a highly dependable, well-organized, and proactive Executive Secretary to support our US-based CEO. Your main job is to protect and maximize the CEO’s time so he can stay focused on core business priorities. You take full ownership of tasks from start to finish and stay several steps ahead, so follow-ups and reminders are never needed.
The role is mostly remote. However, you may occasionally need to commute within Karachi or travel within Pakistan for official assignments, including coordinating local logistics during the CEO’s visits. If you face a power or internet outage at home, you will be expected to continue your shift from our Karachi office.
Responsibilities
- Manage the CEO’s calendar, inbox, meetings, and priorities across US and Pakistan time zones.
- Own assigned tasks end to end, anticipating needs and resolving issues before they reach the CEO.
- Prepare polished documents, spreadsheets, and presentations, and conduct fast, accurate web research.
- Track action items, deadlines, and follow-ups from meetings, keeping the CEO briefed and organized.
- Coordinate travel, schedules, and local logistics during the CEO’s visits to Pakistan.
- Handle occasional in-person assignments in Karachi or elsewhere in Pakistan as required.
Requirements
- 5+ years of verifiable experience as an Executive Secretary, Executive Assistant, or similar role, ideally supporting a senior leader.
- Excellent written English and fluent spoken English (a natural American English accent is a strong plus).
- Strong proficiency in Google Docs, Sheets, and Slides, as well as Microsoft Excel and PowerPoint.
- Strong web research skills, with the ability to turn findings into clear, concise summaries.
- Excellent organization, sound judgment, and discretion with confidential information.
- Willing to work night hours consistently and available for occasional local commute or travel within Pakistan.
- Reliable laptop and stable high-speed internet at home, and able to commute to our Karachi office during night hours if an outage occurs.
- Candidates living within a reasonable commuting distance of central or south Karachi may be preferred.
Benefits
- Market Competitive Monthly Salary
- Commute reimbursement for office visits during outages and official assignments
- Wellness / Gym membership reimbursement
- Fast-track learning opportunities
- Direct exposure to the CEO and US business operations
- Supportive, collaborative team culture.
